Multi-format Document Upload
Expense receipts and documents can be uploaded in jpg, png, pdf, and Word formats. Uploaded documents are stored securely and can be viewed in detail at any time.
VitySpend
From expense entry to approval — full control on one platform.
VitySpend manages employee expense entry, receipt and document upload, and the sequential approval process on a single platform. Expense documents are uploaded in various formats; accounting, the project manager, and the person's manager approve sequentially. All expense items can be monitored instantly by project, amount, status, date, and category.
3 Approval levels
4+ Document formats
%100 Digital expenses
Features
Sequential Approval Workflow
Expense entries are approved sequentially by accounting, the project manager, and the person's manager. Up to 2 managers can be included; each approval step is tracked in real time.
Advanced Expense List
All expense entries can be filtered and viewed by project, amount, status, date, and category. Records can be edited; historical expense movements are tracked from a single list.
Receipt Detail View
The detail of every uploaded receipt can be viewed in full size, regardless of document type and without content loss — accelerating audit and accounting processes.
Manual & Automatic Expense Entry
Expenses can be entered manually or imported automatically. Both methods follow the same approval workflow, delivering flexibility and speed together.
Approval Status Tracking
The real-time status of all expense approvals, total amount, and whose approval is pending can be viewed from a single screen. Detect delays early and take action.
Planned
Automatic Receipt Recognition with OCR
Receipts added by camera or file upload are automatically scanned by OCR technology, populating expense form fields such as amount, date, category, and supplier directly. Manual entry errors and repetitive data entry are eliminated entirely.
Planned
Automatic SAP Accounting
Approved expense items are automatically posted to SAP FI according to pre-defined accounting rules; cost centre, account code, and currency details are matched by the system. Error-free records are created without manual intervention from the accounting team.
How it works
- 1
Enter Expense
Expense amount, category, and project details are entered; the receipt or document is uploaded in jpg, png, pdf, or Word format.
- 2
Send for Approval
The expense entry is automatically placed into the approval workflow. Accounting, followed by the project manager and manager, receive notifications sequentially.
- 3
Approval Process
Each approval level reviews the expense, views the total amount and documents, and approves or returns it. Status is updated in real time.
- 4
Completed
Once all approvals are received, the expense is closed and moves to "Approved" status in the list. All documents and approval history are stored in the system.